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IEEE Transactions on AES Special Section: Procedures and Guidelines for Proposals

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Thank you for your interest in T-AES.

As you may know, most manuscripts considered for publication by T-AES are “contributed” rather than invited: they are submitted at the authors’ discretion.

As a matter of policy, T-AES does not have Special Issues due to the quarterly publication cycle. However, occasionally Special Sections (SpS) of 4-8 papers on a particular topic share an issue with the regular papers – an example is that on STAP in the July 2006 issue, arranged jointly by Drs. Melvin and Guerci – and while we encourage proposals for these, the standards for such SpS are quite high, and, as such, their appearance remains infrequent. This document gives the policy for special sessions and offers advice on making an effective proposal.

Procedures:

1.    Any interested organizer of a special section must begin by submission of a brief proposal to the editor in chief (EIC). The EIC, along with associate editors and the AESS Vice-President for Publications will either accept or reject the proposal based on the quality of the proposal and anticipated special section, appropriateness of the topic with respect to the scope of the transactions, diversity of the authors, and timeliness of the topic.
2.    In the event of acceptance of the proposal, authors must submit their papers on the web, at http://taes.msubmit.net/cgi-bin/main.plex. A special topical area will be identified to which they must be submitted.
3.    The reviews will be managed by – meaning that the associate editor (AE) will be – the T-AES Technical Editor (TE) whose area is nearest to the SpS topic. The SpS organizer will assist the AE in identifying referees and obtaining timely reviews.
4.    Manuscripts must meet the same standards as other regular T-AES submissions. It is expected that most manuscripts will be of “regular” (as opposed to “correspondence”) length and scope. Normally, reviews require at least 4 referees (who will be chosen by the AE with advice from the organizer) and several rounds of review are to be expected. T-AES policies on plagiarism and dual publication must be adhered to: for example, if a submitted manuscript has overlap with some other work, this must be noted and explained; similarly, if a submission is substantially similar to some previous submission to any journal, this must be declared and documented, and the reason for re-submission explained.
5.    T-AES accepts manuscripts that are re-worked, refined and synthesized conference papers, as long as the material and results have not been published (or are not being considered) elsewhere in journal form. However, the direct republication of conference papers is discouraged, and this holds for SpS. It is the policy of T-AES that a proposal for a SpS based on a package of the best papers from a conference will not be accepted.  The AESS “Systems” Magazine may be interested in publication of a group of the best papers from a conference. However, in general, highly mathematical submissions to the magazine are not encouraged. Please contact the EIC of the magazine for further information.
6.    In the event of publication, the SpS organizer may, at his/her pleasure, write an accompanying editorial describing and introducing the SpS.  The publication date of the SpS is scheduled after the final manuscript is approved for publication.  All manuscripts for a SpS must have been approved for publication within one year of the due date for submissions or the SpS is subject to cancellation.  It is not uncommon to drop manuscripts from the SpS in order to meet this deadline.  Manuscripts that are approved for publication at a later date are published as a regular submission to the T-AES.

Guidelines:

1.    The SpS proposal must include the proposed title and the name and contact information of the organizer.
2.    The topical area of T-AES and the appropriate TE should be identified.
3.    The proposal should include a realistic timeline for submission, review, and publication. The schedule must include at least two review cycles.
4.    The proposal should contain a paragraph describing the topical area and its relevance to that of T-AES. The proposed topical area must have a fit with T-AES fields of interest.  A second paragraph should be included to provide the motivation for publication of this SpS at this time.
5.    Submission of a representative article is helpful. This article does not need to be one of those that will be submitted, and indeed such an article may already have appeared in the published literature.
6.    The proposal must include a list of potential articles with titles, (potential) authors and their contact information. Those identified must have already expressed interest in being part of the SpS.
7.    Upon acceptance of the SpS, the organizer must prepare a call for papers for the SpS for publication in the IEEE AES Systems Magazine. A SpS of the T-AES is open to all contributors and not restricted to only those invited by the organizer. Of course, all manuscripts must successfully complete the same peer review process.

Nov. 2006

Field of Interest

“The field of interest shall be the organization, systems engineering, design, development, integration, and operation of complex systems for space, air, ocean, or ground environments. These systems include but are not limited to navigation, avionics, mobile electric power and electronics, radar, sonar, telemetry, military, law-enforcement, automatic test, simulators, and command and control."

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