Submit your expenses through the IEEE Concur System within 60 days after the date of travel. IEEE accepts electronic copies of receipts. Expenses that are higher than permitted or higher than reasonable/customary, and have not been previously approved according to the current IEEE requirements, are reviewed by the MGA Board Chair and Treasurer. Should you have any Concur-related questions, contact (Click to show email).
AESS Expense Reporting
Meeting Expenses and Travel Reimbursement
Expense Reimbursement Guidelines for IEEE Volunteers for specific sections.
- Hotel stays can be made for the night before the meeting and the night of the meeting.
- Ground transportation to and from the airport.
- Meal reimbursements during travel or when meals are not provided by AESS.
- Receipts must be submitted through Concur.
- Cost Accounts to charge your travel in Concur:
- For Board of Governors Meetings
- Level 1: Technical Activities Societies
- Level 2: Aerospace & Electronics Systems Society
- Level 3: Board Meetings
- Level 4: ADCMX
- For appointed AESS representatives attending Council meetings
- Level 1: Technical Activities Societies
- Level 2: Aerospace & Electronics Systems Society
- Level 3: Society Rep Meetings
- Level 4: 0000
- For Chapter Summit Meetings for Chapter Chairs and Representatives (co-chair, Treasurer, etc. must be pre-approved by AESS to attend)
- Level 1: Technical Activities Societies
- Level 2: Aerospace & Electronics Systems Society
- Level 3: Board Meetings
- Level 4: ADCMX
- For Awardees in which the award includes a travel reimbursement that is pre-approved by the AESS President for the amount listed on the Award page.
- Level 1: Technical Activities Societies
- Level 2: Aerospace & Electronics Systems Society
- Level 3: Awards
- Level 4: 0000
- For Board of Governors Meetings
IEEE Travel Program Resources
Concur Resources
IEEE Travel Guidelines
Additional Information (supplemented by AESS Treasurer)