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AESS Conference Activities Funding Request

This form is intended to request financial support for an activity at a conference or event within the AESS field of interest. It is not intended for conference sponsorships or chapter funding requests. To qualify, your conference must be approved by IEEE Conferences, Events & Experiences (CEE), and you will need to provide your conference application number, which can be found here.

Requests must be submitted a minimum of 120 days before the event for AESS to review the application and for IEEE to process the funding request.

Conference Sponsorships
AESS financially and technically sponsors over 30 conferences annually. If you wish for AESS to become an official sponsor of your conference, please follow the instructions on this page.

Chapter Funding Opportunities

Chapters have two funding options available to them as outlined on the AESS Chapters webpage.

Requestor Information

Required Documentation to Receive Funding

 

For further information, please refer to the funding guidelines and consider the above rules when requesting funding.

🔗 AESS Funding Requests Guidelines

Please note when providing a date for when your funding is needed by:

  • As stated in this form's instructions above "Requests must be submitted a minimum of 120 days before the event for AESS to review the application and for IEEE to process the funding request."
  • Funding transfers may take IEEE up to 8 weeks to complete. Please allow appropriate time for your request to be reviewed and processed.
  • If you require funds prior to your event, a "loan" will be provided to your conference event and you will be responsible for sending AESS the receipts and invoice to reconcile the "loan" with the actual expenses incurred following your event. 
  • If you do not require funds prior to your event, you will receive your funds after the event following you provide the required invoice and receipts to AESS.
Activity
To qualify, your conference must be approved by IEEE Conferences, Events & Experiences (CEE), and you will need to provide your conference application number, which can be found here.
IEEE Conference Application Status
Check the checkbox(es) for each activity that has been completed.
Specify any specific event or activity at the conference that you are requesting funding for here.
Note: funding transfers may take IEEE up to 8 weeks to complete. Please allow appropriate time for your request to be reviewed and processed.
To add an event on vTools go to: https://events.vtools.ieee.org/.
Sponsors
Requested AESS Support
Provide a brief description of how the requested funds will be spent (max. 300 characters).
Event organizers will be responsible for coordinating volunteers to set up and staff the booth.
Event organizers will be responsible for identifying the speaker and coordinating all necessary details with them prior to submitting this request.
Logos and printed material files will be provided in digital format only. The production of promotional materials and printing must be arranged locally and should be accounted for in the overall budget. AESS not able to ship items to events.
I confirm that the volunteer's details are accurate and that they have agreed to participate.
I confirm that the speaker's details are accurate and that they have agreed to participate.
Wire Transfers

This section is required to be completed in full. If you do not provide the appropriate and required banking transfer information, your submission will not be considered.

Funds will transfer to the IEEE or Section's IEEE account. Contact the Chapter or Section leadership with access to the account to ensure they are willing to accept the funds for you.