AESS Activity Funding Request for Conference Activities

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AESS Activity Funding Request for Conference Activities

The purpose of this form is to request financial support of an activity at a conference or event in the AESS field of interest. This form is not for conference sponsorships or chapters requesting funding.

Requests must be submitted a minimum of 90 days before the event for AESS to review the application and for IEEE to process the funding request.

Conference Sponsorships
AESS financially and technically sponsors over 30 conferences annually. If you wish for AESS to become an official sponsor of your conference, please follow the instructions on this page.

Chapter Funding Opportunities

Chapters have two funding options available to them as outlined on the AESS Chapters webpage.

Requestor Information

Full Name

E-Mail Address

Affiliation

IEEE/AESS Chapter

Activity

Name of Event or Conference

Name of Activity

Date of Event or Activity

Date funds are requested by

Note: funding transfers may take IEEE up to 8 weeks to complete. Please allow appropriate time for your request to be reviewed and processed.

vTools or event URL

To add an event on vTools go to: https://events.vtools.ieee.org/.

Target Audience

Number of Attendees

Requested AESS Sponsorship Information

Requested AESS Involvement (examples: booth, promo materials, panel speaker, etc.)

If a booth or speaker is requested at the event, you must provide the contact name and email of the volunteer who has previously agreed to serve in this capacity.

Volunteer Contact Name and Email

What will AESS receive in return (examples: logo on website, program, marketing, comped registrations, booth, etc.)

Is this sponsored by an AESS chapter? If yes, which?

Funding Request

Detail how the funding will be used, including specific amounts allocated to each purpose.

Wire Transfers

This section is required to be completed in full. If you do not provide the appropriate and required banking transfer information, your submission will not be considered.

Financial Support Requested from AESS (in USD)

IEEE HOP/CB Account Number (Non-India chapters)

Wire transfer to chapter/section bank account (Non-India chapters)

For Chapters in India

Funds will transfer to the Chapter's CB account or a Section/IEEE entity CB account and that Section will then release funds to the Chapter. Make sure you get in touch with that Section/IEEE entity to ensure that they are willing to accept the funds for you).

CHAPTERS LOCATED IN INDIA: YOU CANNOT SELECT THIS OPTION AS YOU DO NOT HAVE AN IEEE HOP OR CB ACCOUNT. YOUR REQUEST WILL BE DENIED IF YOU DO NO SELECT OPTION 3 AND FILL OUT ALL OF THE REQUIRED INFORMATION.

HOP or Account Number

Include the account number here. We do not have access to look up your account numbers.

Funds will transfer to the Section/other IEEE entity account (not an IEEE CB account). Make sure you get in touch with that Section/IEEE entity to ensure that they are willing to accept the funds for you).

Bank Account Name

Bank Name

Bank City

Bank State

ABA/Routing Number (US) or SWIFT Code (International)

Bank Account Number (US) or IBAN Number (International)

Special Instructions (include intermediary banks if applicable)

Funds will transfer to the Section/other IEEE entity account (not an IEEE CB account) located in India. Make sure you get in touch with that Section/IEEE entity to ensure that they are willing to accept the funds for you).

If you do not fill out all of the required fields, your submission will not be considered.

Bank Account Name

Bank Name

Bank City

Bank Account Number

IFSC Code

MICR Code

Swift Code