This form is a request for society support, scheduling arrangements are made separately with the speaker. Prior to submitting this request, you must confirm the availability of the Distinguished Lecturer including the dates requested.
Distinguished Lecturer
Format
Select the format of the presentation you are requesting
Proposed Schedule
Please indicate the date, location, lecture ID, and local POC information for each proposed DL event. Where possible and cost-effective, lecturers are encouraged to combine multiple lectures for different audiences in one itinerary.
All AESS Chapters and IEEE Sections are encouraged to take advantage of the AESS Distinguished Lecturer and Tutorial Program for their regular or special meetings. We have selected an outstanding list of speakers who are experts in their fields. The AES Society and host organization together pay reasonable speaker’s expenses for economy‐class travel, lodging, and meals. As a general guideline, the speaker’s expenses involving travel wholly within North America or within the European Union are limited to $1,000. Expenses involving extensive international travel are limited to $2,000. The Society also encourages arrangements whereby more than one lecture is presented in a single trip, and costs in such situations will be considered on a case-by-case basis. The inviting organization is expected to cover 50% of the speaker’s expenses.
Local Arrangements The AESS expects the host organization(s) – typically a chapter or section ‐‐ to take care of all local arrangements and local expenses for both the DL event and speaker directly. This will often include accommodation, surface travel, and meals for the speaker in accordance with IEEE standards while AESS covers the air travel or similar. Ideally, the speaker should not to incur any costs for local expenses in relation to the DL event. It is up to the host organizations to reimburse the speaker if such expenses occur. The AESS will pay for the airfare costs and adjustments will be made after the event to ensure that the 50‐50 rule is satisfied up to the maximum limit approved by VP for Education. The hosts (and speaker) are reminded to keep receipts for all expenses related to the DL event for acquittal purposes. The host or speaker should notify VP for Education of any significant changes to the event after the approval as soon as possible.
Cost Estimate
Please indicate approximate costs for each DL event in USD (including all airfares and/or surface travel)
Expense Apportionment
Please indicate how these costs will be apportioned between the AESS and host(s) – chapter, section, or organizer.
Requesting organizer/POC for this meeting
