Vice President Conferences

Elected or Appointed Position?
Elected
Confirmed by BoG: Yes

Term
A 1-year term with eligibility for reappointment for up to two consecutive terms.

Conditions of Eligibility
IEEE and AESS Member. Must be a current in-term member of the AESS Board of Governors (BoG) or previously served on the Board. Must be nominated and selected by the Board of Governors.

Primary Responsibilities

Chair Conference Committee.
Oversee and authorize financial support requests for conference activities.
Communicate decisions of the Board of Governors (BoG) and policy updates to AESS-sponsored conferences.
Maintain and update the AESS Conference Guidelines.
Review and evaluate IEEE conference sponsorship applications.
Review and provide guidance on the AESS Conference Newsletter.
Appoint conference liaisons and AESS representatives to various sponsored conferences.
Review and update website pages as needed.
Prepare a report and attend the annual Officer Strategic Planning meeting and at the AESS BoG meetings in the Spring and Fall.
Direct and coordinate those activities related to the conduct of conferences, symposia, and workshops of AESS in accordance with the guidance and policies approved by the Board of Governors.
Appoint, with the approval of the President one or more Directors or Representatives for each Conference sponsored or cosponsored by the Society. The number of such Directors and Representatives, their responsibilities, and durations of office shall be determined by the Vice President Conferences unless otherwise specified by IEEE policy.
Coordinate the technical content and schedules of these Conferences, and shall coordinate the review and approval of their budgets and other financial reporting as required by IEEE with the Society Treasurer, the Board of Governors, and IEEE Headquarters, according to the relative charters or agreements and the guidelines.

Travel
Minimum 3 times per year
Travel expenses are reimbursed per the IEEE Expense Guidelines.

January/February: Strategic Planning Meeting with Officers
~May: Spring Board of Governors Meeting
~September-November: Fall Board of Governors Meeting
Additional travel may be requested by the AESS President or for participation in various IEEE appointments and committees, typically held in conjunction with the IEEE Meeting Series held in February, June, and November annually

Expected Meeting Attendance